Editorial Assistant- History
W.W. Norton & Company is seeking an Editorial Assistant to support two editors of college history textbooks and some trade nonfiction titles. The assistant will work closely with a highly collaborative history book team. This is a full-time, entry level position.
Essential job responsibilities include:
• Management of manuscripts in all stages of production—Sending manuscript to be reviewed by college instructors. Setting and adhering to schedules. Preparing and transmitting manuscript for copyediting and production. Liasing with project editorial and production departments. Compiling art manuscript and logs for production. Coordinating text and art permissions.
• Telephone and message management—Professionally interacting with authors, college faculty, and marketing and sales staff to relay messages and follow-up on requests/information. In general, anticipating when to proactively act on messages (including relaying messages with a sense of urgency).
• Document management—Faxing, copying, printing, emailing. Organizing and maintaining files. Commissioning and/or drafting contracts and amendment letters. Sending and tracking progress of contracts and payments.
• Conducting various kinds of research—Locating primary source texts online and in libraries, fact-checking, mining market/sales data, light photo research.
• Creating and editing Excel and Word documents to support projects and/or office responsibilities.
• Auditing—Applying for book ISBNs and copyright. Checking textbook and ebook prices across sources.
• Data Management – Extracting data from internal web based information portals. Aggregating data from various sources. Information gathering and following up.
Required Qualifications:
• Bachelor’s degree.
• Employment eligibility to work with W. W. Norton & Company in the US is required.
• Must be able to work full business hours.
• Excellent organizational, verbal and written communications skills.
• Must be able to anticipate needs and deliver timely, relevant solutions and actions.
• Must be able to develop rapport and relationships with all levels of employees. Must be seen as knowledgeable and capable of handling sensitive, critical information.
• Must be proactive, flexible and adaptive in a rapidly changing environment and adjust with a “can-do” attitude.
• Must be self-directed and independent.
• Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects.
• Must be detail-oriented, ensuring that all aspects of daily activities are handled accurately with minimal mistakes.
• A history background and/or passion for history and history education strongly preferred.
• Familiarity with the basics of book publishing is preferred.
• Proficiency in Word, PowerPoint, and Excel. Proficiency with Adobe Professional a plus.
• Mastery of email and calendar management tools, specifically Outlook.
If interested, please e-mail a cover letter and résumé to: Recruiting
W.W. Norton & Company is an equal employment opportunity/affirmative action employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.